Date
Employer Contact Information
Name, Title
Company
Address
City, State, Zip Code
Salutation
Dear Mr. /Ms. Last Name (if there is no name available use “Hiring Manager” or “Greetings”),
First Paragraph
The first paragraph of your letter should clearly articulate that you are enthusiastically interested in the position. Specifically mention the name of the position for which you are applying. Include the name of a mutual contact, if you have one.
Middle Paragraph
The next section of your cover letter should describe what you have to offer the employer and should make the case that your skills and experience match the job for which you are applying. Start with an introductory sentence or two, then three bullets outlining specific experience, abilities and skills that are relevant to the position. Remember: you are interpreting your resume, not repeating it. Convince the reader that they should grant the interview or appointment you requested.
Final Paragraph
Conclude your cover letter by re-stating your interest in the position and thanking the employer for considering you for the position. Write that you will be happy to follow up within the week (and then mark your calendar to remind yourself to do so!).
Complimentary Close
“Thank you for your consideration” or “Sincerely”
Use an actual, handwritten signature for a mailed letter, or type your name if you are submitting the letter electronically.
Parts of a Cover Letter or Letter of Inquiry
A Cover Letter or a Letter of Inquiry is a one-page document (or email) that clearly articulates your interest in a position—and most importantly—outlines your specific experience and skills that relate to this position! This letter should communicate, “I’m exactly what you are looking for, and here’s why!”
First Paragraph: The Purpose
The name of the position
Where you found out about it (website or personal referral)
Indicate why you are interested in the position and/or the company
Show evidence of research about the company/organization
Middle Paragraph: The Proof (This is the most important paragraph!)
Cite specific skills that the organization is looking for
Cite specific accomplishments relevant to the job description
Highlight any unique skills, experience and background which might not appear on your resume (projects, coursework, collaborations)
Do not repeat what is already on your resume; re-interpret!
HINT! Use the T-Style formula! This chart helps you think through and then show how your skills and experience match, point for point, the requirements or criteria for the position. Outline the precise examples—skills and experience—that qualify you for this position. The following is intended as a guide:
Skills required by company | Your experience and skills, which relate to position |
1. Demonstrated leadership experience | 1. Managed fundraising efforts for the Student Government Association |
2. Strong analytical and problem-solving skills | 2. Conducted an audit of the last 5 years, balancing finances |
3. Effective written and verbal communication skills | 3. Compiled and presented monthly reports to 50+ members of the organization |
4. High level of dependability | 4. Received High School Perfect attendance award |
5. Desire to one day become a manager | 5. Future goal to be a business leader |
Last Paragraph: The Close
Acknowledge what is enclosed (resume, writing samples, references only if requested)
Indicate your interest in an interview or phone discussion about the position
Specify when you will follow-up with a phone call or email (but then you have to do it!)
Thank the person for their consideration of you and this request
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